Multicultural Issues Committee

Guiding the library since 1990 in its
commitment to promote issues of diversity

Minutes

2003-2004

2004-2005

2005-2006

2007

May

May 3, 2007

Multicultural Affairs Committee
Minutes
Present: Matt Ball (Chair-Elect), Winston Barham, Kay Buchanan, Leland Deeds (Chair), Mary Prendergast (Secretary)

1. Review of 2006/07 activities:

Budget: Budget is nearly spent, with the exception of the Art Jackson Power of Cultural Competency sessions scheduled for May 30. There will be three of these, one library-oriented; one with several spots held for library staff; one for staff from the office of the Dean of Students.
Hiring: All agreed that recent revisions to the candidate interview questions and group meeting time to review candidate’s responses have led to a better understanding of MIC’s role in hiring and greater engagement with the faculty search process.
Committee organization: For the future, refinements could be made to the subcommittee structure, allowing for groups to attain greater autonomy and take full ownership of their specific charges.
New Employees’ Lunch: Winston reported success with the program, which is expected to continue, given adequate funding for the coming year.
Events: These were not as plentiful as in some years, but all were well-attended and carried off successfully. Mary suggested creating an events manual to help MIC members deal with planning and carrying out events.

2. Ideas for upcoming events:

Revisit the Japanese tea ceremony?
Plan an event related to the symposium planned by the Vice-President for Diversity and Equity’s office; this year the focus will be on health issues and Health Sciences will host.
The group discussed opportunities to partner with the Dean of Students and Office of African-American Affairs (OAAA) on events during special observance months, such as Latino/Hispanic Heritage month in September; African American History Month in February, Asian/Pacific American Month in April. An event with the LGBT Resource Center could be planned for October.
MIC will continue to solicit proposals from MIC members and other library staff.

3. The group briefly discussed the Upward Bound high-school intern program, the Diversity Intern program, and the role of the Diversity Team.

(Submitted by Mary Prendergast, May 25, 2007)

November 1, 2006

Multicultural Affairs Committee
November 1, 2006
Minutes
Present: Matt Ball (Chair-Elect), Winston Barham, Anne Benham, Kay Buchanan, Leland Deeds (Chair), Liz Gushee, Laura Miller, Al Napier, Mary Prendergast (Secretary), Kathy Soule, Erin Stalberg, Colette Turner, Madelyn Wessel, Lori Wright

1. Budget: MIC budget for 2006/07 is $10,000; $2,300 is spent; Leland will investigate the expenditure and report back.

2. Volunteers: The group welcomed new member Madelyn Wessel.

3. Ideas for upcoming events: In response to Leland’s request for ideas for programming, the following were received:

More music!
Another book talk, similar to the one done by Carlos Aires
A talk on “what is multiculturalism”, with representatives from various viewpoints, with a moderator. Leland will investigate the feasibility of this.
West African griot music & culture: Bruce Penner submitted a proposal for a session by himself and ChCheick Hamala Diabate, in which the group expressed interest.
Multi-ethnic faculty/staff panel on the American experience

4. Training: Robbie Greenlee and Madelyn Wessel are interested in team-teaching a class on the role of the MIC representative on a search committee.

5. Invitation to Leonard Perry: Madelyn suggested that we invite deans of the Office of Student Life for an information-sharing session. Lunch might be included. The deans are Leonard Perry, Associate Dean of Students; Jeanne M. Fradianni, Clarybel Peguero, Assistant Dean of Students; Sarah Wilcox, Assistant Dean of Students; and Joy Pugh, Program Coordinator for the LGBT Resource Center.

6. Events update: Winston reported on an event sponsored by the University’s ASL Program featuring a deaf storyteller.

Madelyn gave an enthusiastic review of Julian Bond’s lecture “Virginia is for Lovers?”, a version of his article on Amendment #1 to the Virginia state constitution. Held October 31, it was well-attended and very well-received.

Date	Event	Lead	Budget	Comments
Dec.?	Foster care & adoption/book drive to benefit People Places	Bess	?	TABLED UNTIL NEXT MEETING
Feb. 8	Dr. Badi Foster, Phelps Stokes Fund: Ralph Bunche’s legacy	Colette	$500-1000	MIC will help with publicity and money for reception.
Mar.	Susan Brison: Aftermath: Violence and the Remaking of a Self	Leland	ca. $1500	VA Festival of the Book event
Mar. 12-17	Yale Russian chorus	Kelly Miller	$1500	MIC could help with housing for choristers.
2007/08	Stevie Jay	Winston, Matt	$8000	LGBT Resource Center will co-sponsor; need others—may need to wait until 07/08
2007/08	Carolina Chocolate Drops: workshop & concert	Mary	$1300 + sound	Music Dept. will co-sponsor; not able to schedule for this year.
Apr.?	Laurie Wolfe, autobiographical stage performer: “In the Outfield”	Bess	$3000	LGBT Resource Center will co-sponsor.
2007/08	Etan Thomas, WA Wizards center & poet	Laura	?	Game schedule may preclude event for this year; co-sponsor with Curry School?

Colette suggested we consider a film showing of Kevin Everson’s film Cinnamon, which Bruce Johnson helped create and which was shown at the Rotterdam Film Festival. She also reported that Dion Lewis, Assistant Dean in the Office of African-American Affairs, is requesting co-sponsorship for an event for Black History Month 2007.
(Submitted by Mary Prendergast, November 1, 2006)

September 11, 2006

Multicultural Affairs Committee
September 11, 2006
Minutes
Present: Matt Ball (Chair-Elect), Winston Barham, Kay Buchanan, Anne Benham, Leland Deeds (Chair), Liz Gushee, Laura Miller, Rich Miller, Mary Prendergast (Secretary)

1. Updates: MIC budget is still unconfirmed, but should be about the same as last year. The committee currently reports to Madelyn Wessel.

2. Events: Below is the proposed lineup for the year with rough estimates. (Updated with info received as of Sept. 15.)

Date	Event	Lead	Budget	Co-sponsor(s)
Oct.	Julian Bond: the “marriage amendment”	Matt	?	LGBT Resource Center
Nov.	Manny Hernandez, sign-language storyteller	Winston	?	American Sign Language pgm sponsoring; MIC co-sponsoring?
Dec.?	Foster care & adoption/book drive to benefit People Places	Bess	?
Feb. 8	Dr. Badi Foster, Phelps Stokes Fund: Ralph Bunche’s legacy	Colette	?
Mar.	Susan Brison: Aftermath: Violence and the Remaking of a Self	Leland	$500-1500	VA Festival of the Book
Mar.	Yale Russian chorus	Kelly	$2000	Slavic program?
April?	Stevie Jay	Winston, Matt	?	LGBT Resource Center
April 5/6 or 19/20	Carolina Chocolate Drops: old-time string band (workshop & concert)	Mary	$1300 + sound	Music Dept.
Apr.?	Laurie Wolfe: “In the Outfield”	Bess	$3000	LGBT Resource Center
?	Etan Thomas, WA Wizards center & poet	Colette	?

3. Training: Laura agreed to investigate training with the theme “managing across generations”.

4. New employee lunch program: Winston reported that all new employees, with the exception of one recently hired, received a luncheon as part of the library-wide orientation in the summer. He’ll start up the MIC lunch program with one employee hired since then and any others who come on board.

5. Calls for volunteers: Leland asked for 2 volunteers to attend the UVa. Diversity Career Fair on Nov. 2 at the John Paul Jones Arena. There was brief discussion as to the purpose of the fair and the perceived benefits of attendance by MIC members. Leland will check on the parking situation.
Leland will issue a call for new members and a call for training and event ideas from library staff.

6. Hiring: Leland reported on possible candidate interviews that would require MIC participation this semester. They include Reference & Instruction Technology Librarian, Head of DRIS, and Serials Librarian.

7. Membership: Leland reviewed the membership policy. Members serve 3 years, then are eligible for a 3-year renewal before they must take at least one year off. Matt Ball will take over as Chair at the end of the current budget year.
(Submitted by Mary Prendergast, September 11, 2006)

April 5, 2006

Multicultural Affairs Committee
April 5, 2006
Minutes
Present: Matt Ball, Winston Barham, Brenda Bikos, Kay Buchanan, Leland Deeds (chair), Liz Gushee, Laura Miller, Al Napier (ex-officio), Mary Prendergast (secretary), Kathy Soule, Erin Stalberg, Lori Wright

1. Roberto Ibarra event on Context Diversity: The first day consisted of a formal presentation using PowerPoint, defining terms and primarily in a lecture format. The approach for the second day was more informal and interactive, though it covered some of the same material for the benefit of those who hadn’t attended the earlier session. MIC attendees found the information useful.

2. Tanglefoot concert April 27: The multicultural tie-in is the group’s Canadian roots and their emphasis on that heritage in their songwriting. Matt volunteered to handle internal publicity and Charlotte’s group will help with external publicity. Al suggested switching rooms to the Marriott, which is favored by Library administration. Brenda suggested posting on the Multicultural Events Calendar that Suzanne Lewis manages, and Laura suggested Fred Boyce at the Prism might advertise the event. Mary will follow up on these suggestions.

3. New MIC reporting line: With the departure of Yolanda Cooper, MIC now reports to Madelyn Wessel. She will be invited to the next meeting to be introduced and talk about some upcoming initiatives.

4. Officers for 06/07: Leland has graciously agreed to remain on for another year as Chair, with Matt stepping up as Chair-Elect. Mary and Bess will both continue in their respective roles as Secretary and Webmaster.

5. Enhanced hiring for diversity training for all MIC: Madelyn would like MIC to attend a session with Robbie Greenlee from EOP that would focus on diversity as it applies to searches and hiring. Erin suggested tailoring the presentation to questions that members have about the hiring process and MIC’s role in it. MIC has a representative on all faculty searches, but the general consensus of the committee is that the role of that person has not been clarified sufficiently, nor has is ever been assessed.

6. Tea ceremony: The tea ceremony planned for May might be postponed until the start of the fall term. The officiant has not yet been selected, and a new venue needs to be chosen, as we’ve learned that the Gardens will not work well for this event.

7. New Employee Lunch program: Winston gave an overview of the program, which has introduced new hires to at least one MIC member and another library staff member in a different area. No new hires have been reported; the team is ready to respond should any be announced.

8. 05/06 and 06/07 budget: The current FY budget has been all-but-expended on a series of well-received events. A minor shortfall to cover any other loose ends has been approved by Madelyn. The 06/07 budget has been submitted and, barring unforeseen circumstances, we expect to have adequate funding for the events proposed thus far.

9. Open floor: A call for new members and for ideas for events or training will be issued by Leland soon.
(Submitted by Mary Prendergast, April 7, 2006)

February 2, 2006

Multicultural Affairs Committee
Feb. 2, 2006
Minutes
Present: Matt Ball, Winston Barham, Anne Benham, Brenda Bikos, Kay Buchanan, Colette Dabney, Leland Deeds (chair), Liz Gushee, Laura Miller, Rich Miller, Al Napier (ex-officio), Mary Prendergast (secretary), Bess Sadler (web manager), Kathy Soule, Lori Wright
1. Visit by Suzanne Louis, Director, Lorna Sundberg International Center
Suzanne gave an overview of the mission and work of the Center, which is a unit of the International Studies Office. The Center aims to provide opportunities for intercultural exchange between international and domestic students, scholars, faulty, family, and local residents. The Center represents students form nearly 100 countries and also serves as a resource for the ca. 1000 U.Va. students per year who take part in study abroad programs.
Programs include: the International Speaker’s Bureau, which gives international students a chance to share aspects of their culture with various community groups; International Host Programs, whereby community members can extend hospitality to international students, scholars and their families; and English-language support through conversation groups, a book discussion group, current affairs and access to the Rosetts Stone self-teaching program.
The Center’s Multicultural Library is open to all members of the University and surrounding community, and has an online catalog, available at: www.virginia.edu/iso/ic/mclibrary/index.html. A new Multicultural Events Calendar is in development, meant as a clearinghouse for information on local events or programs of potential interest to the Center’s users.
2. Dr. William Harvey’s lecture update
Leland acknowledged Colette for her work on coordinating the Dr. Harvey’s lecture on “Issues of Race at Predominantly White Institutions”, which will be held today at 2 p.m. Yolanda Cooper will introduce the speaker. The event has been widely publicized by the Library and the University news office, with publicity reaching as far as Richmond.
3. New MIC bookmark
Matt Ball distributed packets of the new MIC bookmarks, designed by the Publicity Subcommittee. These are intended for display at public service desks in all locations, and could be included in new books on display in some locations.
4. MIC budget reminder
Leland asks that amounts for any proposed budget items be submitted to him by March 1.
5. Tony Burroughs event update
Leland acknowledged Heidi Dodson’s ongoing work on the lecture and workshop by genealogist Tony Burroughs, scheduled for Feb. 16. The contract has been approved; additional co-sponsorship is still being solicited. The first episode of the four-part PBS series African American Lives, in two segments of which Burroughs is featured, began airing on Feb. 1 and runs through Feb. 8.
6. Open Floor
The Tanglefoot concert for April 27 is on track, with bookings and contracts for the band and sound engineer completed.
Two faculty positions are being advertised, though interviews are not yet scheduled. MIC members will be asked to attend a session with each of the candidates.
Funding for advertising was discussed, and various members volunteered to investigate options for free and for-fee publicity.
(Submitted by Mary Prendergast, Feb. 2, 2006)

January 9, 2006

Multicultural Affairs Committee
Jan. 9, 2006
Minutes
Present: Matt Ball, Winston Barham, Anne Benham, Brenda Bikos, Colette Dabney, Leland Deeds (chair), Liz Gushee, Al Napier (ex-officio), Mary Prendergast (secretary), Bess Sadler (web manager), Erin Stalberg
1. New Employee Lunch Program
Six new staff members have been taken to lunch, and lunches for four new hires will soon be scheduled. The purpose of the program is to provide some contacts outside the immediate work unit for the new hires.
2. Events
Dr. Harvey will speak on issues of race at primarily white institutions on Friday, Feb. 3, with a reception to follow. Please let Colette know of any ideas for discussion topics for the question-and-answer session.
Genealogist Tony Burroughs will do a lecture and workshop on Feb. 16. The Carter/Woodson Institute is co-sponsoring, and Heidi Dodson is working to generate additional support from other groups.
The MIC will assist with funding for the East Asian film festival, as in past years.
Yolanda is coordinating a workshop by Roberto Ibarra on the topic of “Context Diversity”, scheduled for March 29-30. MIC will be one of the sponsors.
One of the UVa. gardens was proposed as the site for the Japanes tea ceremony. Anne will investigate costs.
3. MIC subgroups: check your CorpTime calendars for upcoming meetings.
4. MIC budget request for 2006/07
Leland asks that proposals for budget items be submitted to him by early March. Ideas from the membership included: cultural competency training; workshops with the Cornell diversity training group; a performance by performance artist/academic Anna Devere Smith; a talk on library service to blind patrons by a representative from the School for the Blind in Staunton; a session on the culture of foster care and adoption; and a performance of In the Outfield, a one-woman play by Lori Wolfe on growing up in the 1950’s.
5. Open Floor
The Faculty Ad Hoc Committee on Diversity announced the “Excellence in Diversity Fellowship” program, providing $1000 research grants for first- and second-year faculty.
Dr. Harvey would like to arrange a North American symposium on race and society, possibly for spring 2007.
The VLA Newsletter has a call for articles on how libraries are promoting diversity. The articles would appear in Virginia Libraries.
Suzanne Lewis, Director of the International Center, will attend the February MIC meeting to give information about the center.
(submitted by Mary Prendergast, Jan. 30, 2006)

June 9, 2003

The following members were present:

Anne Causey (Chair), SEL
Colette Turner, Special Collections
Al Napier (Ex-Officio), Library Human Resources
Aleta Asbury, Education Library
Rich Miller, Hum-Soc
Severyn Hanusz, Hum-Soc
April Baker, Hum-Soc
Leland Deeds, Government Information Resources
Brenda Bikos, Fine Arts Library

Members not present:

Vicki Coleman, Clemons Library
Sachiko Iwabuchi, E-Text
Suzanne Bombard (Ex-Officio), Library Human Resources
Melinda Baumann, DLPS
Erika Day, Clemons Library

Anne Causey stated the need for MIC members to respond by e-mail (immediately) when an early event doesn't fit your schedule and thus allowing members to participate. Also, dates need to be set for an event so that people will know if they can participate at the time.

African American/Black History Month (February) events need to be set (now) early for the 2003-2004 Academic Year.

The Food Event scheduled for May was cancelled. The time of year may have been the key problem as various Libraries wrapped up the Spring semester. Future Food Event(s) are a possibility spotlighting 1,2 ,or 3 different Libraries within leisurely walking distance. Rotating semesters for food events would allow time for planning to bring food contributions that reflect the cuisine of a culture. OPEN

The meeting continued with the Election of Officers for MIC, 2003-2004 Academic Year. Nominations were made as follows:

Chair as Co-Chairs:
Severyn Hanusz Nominated by Colette, seconded by Anne
April Baker Nominated by Colette, seconded by Aleta
Treasurer:
Erika Day to be asked by new Chairs if she would fill this office
Secretary:
Brenda Bikos Nominated by Colette, seconded by Aleta

Length of service. Usually 1 year. OPEN

Other meeting locations were discussed, including outside the Library possibilities. OPEN

Next MIC meeting Monday, July 7. Karin to address the MIC committee about how she sees the Library and MIC addressing diversity issues in hiring, retention, encouraging students to look to Libraries as future employment possibilities as either staff or specialists (Librarians).

All receipts go to Business Office with PTAO assignment.

Looking for ideas for upcoming year -- brain storming session as meeting or informal dinner gathering. OPEN

Vicky Coleman suggested that the MIC members get together for a dinner outing. Look for date and time in corporate time.

Future events to consider: OPEN

Fall orientations - receptions for multicultural students
Outreach interests (to define)
Minority Career Day at the Omni - in October
PBS series about an interracial family, suggested by April Baker (to investigate). Title: An American Love Story - owned by Clemons

Al to ask Suzanne about setting up a panel to discuss "Making the Transition" into Library Careers. Looking to place this event late in the Fall. ACTION

The Diversity Workshop will be held on Wednesday, June 18 from 9-12 noon.

The meeting concluded at 3:15 p.m.

(submitted by Brenda Bikos)

August 11, 2003

The following members were present:

Anne Causey, SEL
April Baker (Co-Chair), Hum-Soc
Brenda Bikos, Fine Arts
Colette Turner, Special Collections
Erika Day, Clemons
Erin Stalberg, Cataloging
Leland Deeds, Clemons
Rich Miller, Hum-Soc
Sachiko Iwabuchi, E-Text
Severyn Hanusz (Co-Chair), Hum-Soc
Suzanne Bombard (Ex-Officio), Human Resources
Vicki Coleman, Clemons

Members not present:

Al Napier (Ex-Officio), Human Resources

Guest Speaker:

Sarah Lee Barnes spoke about Holly Schulman's work on "Wednesdays in Mississippi". She is currently collecting and archiving primary resource material on this significant civil rights project run by women from 1964-1965. Polly Cowan (Holly Schulman's mother) and Dorothy Height were the co-founders of this project. For a concise overview visit:
http://www.people.virginia.edu/~hcs8n/WIMS/why.html (It was decided that Holly Schulman would be a presenter for the MIC. Her presentation is scheduled for Sept.24th from 12:30-2:30 in Clemons 407.)
Special Collections is hoping to digitize and/or possibly acquire the detailed diaries/notes of Polly Cowan's written history of WIMS.
Dorothy Height is slated to read from her book and officially open the "Wednesdays in Mississippi" exhibition on Friday, October 10 in Special Collections.

Business:

Members in transition, joining and other library representations
- Members coming off MIC include Aleta and Anne.
- New member Erin Stalberg from Alderman-Cataloging.
- Representative from the Law Library: Mandana Hyder (to attend meetings after Fall semester but wants to be included in MIC activities

A Coalition: ACTION

Vicki talked about the space Clemons Library will provide for the committee/group "A Coalition". A Coalition is comprised of the smaller multicultural group heads who needed meeting space for the Academic Year 2003-2004. Also, Clemons will provide them exhibition space allowing more visibility as to what they want to share with the University community.

Orientations: ACTION

Hispanic/Latino Student Orientation: Saturday, August 23rd , 4-5:30 p.m. Newcomb Hall, Commonwealth Room. (Severyn and Lucie)
African American Student Orientation: Saturday, August 23rd, 4-5:30 p.m. Newcomb Hall, Ballroom (Colette and Vicki)
Asian/Pacific American Student Orientation: Saturday, August 24th, 4-5:30 p.m. Newcomb Hall, Main Lounge. (Rich and Anne)
International Student Orientation: Sunday, August 24th, 4-6:00 p.m., International Center. (Leland, April, Vicki, Erika)

Multi’s Dinner Night out:

Tuesday, August 26th is another dinner (brainstorming and recharging for the start of classes) night out for the Multicultural members and significant others. Please join us at the Copacabanna at Shoppers World. Time TBA. Erika made the motion to go seconded by Anne. ACTION
Another potential dinner setting in future would be the South African restaurant, She-ban in the Vinegar Hill Shopping Center. IDEA TO KEEP

New procedures to consider in the structure of the MIC meetings:

When IDEAS are presented and tossed into the ring one of three things need to happen:
1. implement
2. great idea but don’t have the time for it now
3. throw it out completely
Motioned to ACTION????

Future events:

1. Bus trip to Washington D.C.
Staff field trip to the Holocaust Museum and Adams Morgan for dinner
Erika and Erin to investigate the transportation and liability of the trip
Motioned to ACTION????
Film series Tabled until Spring Semester
ulti Dinner (in process for August 26th, 6:15 p.m. at the Copacabanna
a continous event
Story Teller theme
Erika to supply audio tapes to decide who to invite
Minority Career Day
Anne to talk to Al
Date, time TBA -- location at the Omni

UPDATE: from Vicki -- Minority Career Day at the Omni Hotel
Tuesday, October 28, 10 a.m. - 3 p.m.

MIC Website:

Rich and April to update the website.
ACTION Erika and Erin to assist with content and find out who maintains permissions to upload materials.

MIC Meeting and Time Change: ACTION

The next MIC meeting will be on Monday, September 8 at 1:00 p.m.

(submitted by Brenda Bikos)

October 13, 2003

The following members were present:

Al Napier (Ex-Officio), Human Resources
April Baker (Co-Chair), Hum-Soc
Brenda Bikos, Fine Arts
Erika Day, Clemons
Erin Stalberg, Cataloging
Leland Deeds, Clemons
Sachiko Iwabuchi, E-Text
Severyn Hanusz (Co-Chair), Hum-Soc
Suzanne Bombard (Ex-Officio), Human Resources
Vicki Coleman, Clemons

New member welcomed to the group:

Heidi Dodson, SEL

Members not present:

Brenda Bikos,Fine Arts
Colette Turner, Special Collections

Items discussed:

Minority Career Day. This event will take place October 28th at the Omni. The library will have a booth/table. Al, Marie, Vicki, April and Severyn will represent library at event. From the participants at the event we hope to get a list of candidates for future openings/career with the library. Next year library hopes to be able to offer an internship program to prospective job candidates. Possible MIC project: put together a library recruitment video. If feasible start working on this soon.

10-minute presentation at the New Employee Orientation on Wednesday, October 29, in Clemons 407 to be done by MIC. Either April or Severyn or both to give presentation

Bus trip to Washington D.C.: Date set: Spring Break Day 2004. Erika to research bus availability, cost etc. Rest of members to be thinking/gathering information on possible destinations/activities etc. Suggestions so far include the Holocaust Museum, the spy museum. Structure of event is to have two planned destinations/activities and then some ‘on your own time’

Martin Prechtel event. MIC to fund $500 towards bringing in this speaker. $1000 from Suzanne’s funds. April contacted John Alexander. The event is a go, and Prechtel will be able to come to the library for an hour long presentation.

February 2004 Focus to be on 50 year anniversary of Brown vs. Board of education. Vicki, Leland, Erin, Al, Heidi, Erika to help in the organizing of this event. Incorporate items from Special Collections etc. Contact law faculty to see if interest in helping with info or as speaker etc. Dates and details will be firmed up soon.

Video collection. Members of MIC to compile list of MIC related movies. Erika to circulate list of titles etc for members to choose from, comment on. Members to offer other suggestions etc. Erika to check on copyright issues and see if approved for public performance. Goal is to end up with a list of MIC approved videos for showing at future/upcoming events or at specific times of year etc. Great for showing in Clemons or in Memorial Hall.

MIC Website. Rich, Erin, and Suzanne to help April keep website updated and current. Website to focus on upcoming events. Possible project for MIC (need to get cooperation/ help from the library as a whole) is to have a spotlight section highlighting ‘this day in history’ with a tidbit of info each day. Tie this in to our collection and have a list of relevant UVA owned resources (books, videos, events etc) Make this a great educational site that people will check out each day.
MIC to offer suggestions and/or possibly get involved with space planning for 4th floor of Alderman. Ideas to incorporate: Large screen flat tv for showing videos etc. (could be used by whole library, special collections etc and for special occasions: parents weekend etc etc.) display cases etc.

(submitted by Severyn Hanusz)

November 10, 2003

The following members were present:

Severyn (Co-Chair)
Leland
Erin
Vicki
Heidi
Brenda
Al
Colette

Members not present:

April (Co-Chair)
Erika
Suzanne
Sachiko

Topics and Reviews

Minority Career Day at the Omni (October 28th):

The video about the Library was well received, viewed by many. Al collected business cards and resumes so that people can be contacted as positions open in the Library system. This would give people the opportunity to apply for positions that come open.

For future information tables, as a suggestion, the Library should consider providing promotional items such as pencils or key chains displaying the Library logo.

Also, it is hoped that the Library would eventually establish an apprenticeship program whereby if a Library employee is interested in completing an MLS, MIS or Masters equivalent, the Library would send them to school in return for a commitment to work 2 years after completing the program. Details to be worked out as the program begins to evolve.
Brown Verses the Board of Education

February 2004 through the first week of March. Student presentations, video footage, and an exhibit at the Law Library are just a few of the events that will be presented during this time. Also, a brochure was suggested listing the items that each Library has in their collection regarding this landmark decision.
Martin Pretchel (in coordination with University wide Diversity Committee)

Author of the “Secrets of the Talking Jaguar”
Mr. Pretchel, a well know Story teller, will be at UVA on March 22 and 23. MIC is planning to have him here in the Library for a 1-hour session, March 22 in the McGregor Room from 3:00 – 4:00 p.m. Library and MIC to provide a percentage of sponsorship for Mr. Pretchel's visit.
Bus trip to Washington D.C., Friday, March 12

Looking for 47 people to reserve their Spring Break day for a day trip to Washington D.C. The Holocaust Museum, the Spy Museum, Library of Congress and Moreland …are possibilities to tour that day. Cost estimate is $10 per person. It is hoped that this event will be announced at a future (soon) Library Town Meeting.
DVD/VIDEOS for future multicultural series

Copyright investigation is in process so that a compiled list can be made available for future series use.
Reception for Yolanda Cooper (New AUL for Organizational Development)

Beginning stages to have a reception for Yolanda during January’s MIC meeting. It was mentioned that we would invite past members of MIC as well.
Open House

Lorna Sundberg International Center Library, Thursday, November 20 from 2-5 p.m. A recommendation was made for everyone to meet in Memorial Hall of Alderman Library then walk over to the Center together.
MIC brown bag lunch/discussion

The next discussion meeting is scheduled for Monday, December 15 at 12 noon in Clemons 407.
Next MIC meeting

Monday, December 8 from 1:30 - 3:00 p.m. in Clemons 321.
MIC dinner

TBA. A potluck in a private home?
MIC Website

Currently being maintained by April, Erin and Rich

Other

Involvement with other diverse ethic groups or committees in addition to the African American events that are at the forefront locally and nationally. Current events was one example – more discussions and/or panelist involvement.

(submitted by Brenda Bikos)

January 12, 2003

Present:

Anne Causey (Ex-Officio), SEL
Brenda Bikos, Fine Arts
Colette Turner, Special Collections
Erin Stalberg, Cataloging
Heidi Dodson, SEL
Sachiko Iwabuchi, E-Text
Severyn Hanusz (Co-Chair), Hum-Soc
Suzanne Bombard (Ex-Officio), Human Resources
Yolanda Cooper, Human Resources

Members not present:

Al Napier (Ex-Officio), Human Resources
April Baker (Co-Chair), Hum-Soc
Erika Day, Clemons
Leland Deeds, Clemons
Mandana Hyder, Law
Vicki Coleman, Clemons

The meeting opened with Welcoming Yolanda Cooper to the Committee and to the University Library. Refreshments and introductions were shared by all. Thanks to all who helped put this together.

Black History Month:

February 19, time TBA. Corey Harris event to be tied in with Jazz exhibit in Special Collections. Co-sponsoring with the Black Student Leadership Institute (LaTasha Levy coordinator of the BSLI). Target audience, students and staff. A live WTJU broadcast? Favorably received by MIC. TBA
Monday, February 23, 2-3:30 p.m., Clemons 201. Tentative title of the program: 50 Years Since Brown vs. Board: Student Research Perspectives.
At this time Vicki is waiting to hear from the Carter G. Woodson Institute about co-sponsorship with the Library and, provide the name of a Faculty member to moderate. Guest panelists for this event include Ms. Veronica Cooper (4th Year Student) and Mr. Gerard Robinson (Doctoral Student).
The program agenda includes: Introduction, Video excerpt “The Rise and fall of Jim Crow”, Student research topics, Q & A, Conclusion and Reception to follow
Suzanne and ??? to order Jefferson Cups. They will be engraved to commemorate the date they participated in the Library event.
Exhibits in various Libraries will be up during the Month with the theme based on the Brown vs. Board of Education decision. Education, Special Collections, Government Documents, Fine Arts and Law will highlight materials from their collections.
Erin and Heidi to work on a brochure and spotlight announcements.
Refreshments to be arranged by?

Friday, March 12th Bus trip to Washington D.C. The places scheduled to visit are:

7:30 pickup at U-Hall parking lots
a second pickup point TBA
10 a.m. special tour and presentation at the Mary McCleod Bethune Council House.
1:30 p.m. The Kreeger Museum. The Kreeger Museum wants a donation of $8 per person.
1-1 ½ hour to be spent in Georgetown
4:30 – 4:45 p.m. return for Charlottesville
The bus will cost $685 for the day. The charge to individuals going, $15 each. Meals are on your own.

Tuesday, March 23rd 3-4:30 p.m., Clemons 407. Martin Pretchel:

MIC to co-sponsor this event with ??????? Mr. Pretchel will read or talk about a topic we’ve selected. (Did we decide on a topic?????) Refreshments to be served – volunteers needed to coordinate. ($1,000 from Training funds and $500 from MIC funds)

Tuesday, May 4th and Wednesday, May 5th, National Diversity in Libraries Conference, Georgia Tech ?? Atlanta, Georgia.

UVA is a sponsor. Yolanda Cooper will be attending this conference and at the time of the meeting, hoped to sponsor two people to attend with her.

Other:

Buddy Woodward has made a web page highlighting various books for Black History Month.
Erin Stalberg would like to know everyone’s start date with MIC.

(submitted by Brenda Bikos)

February 9, 2004

Present:

Al Napier (Ex-Officio), Human Resources
April Baker (Co-Chair), Hum-Soc
Brenda Bikos, Fine Arts
Colette Turner, Special Collections
Erin Stalberg, Cataloging
Heidi Dodson, SEL
Leland Deeds, Clemons
Sachiko Iwabuchi, E-Text
Severyn Hanusz, (Co-Chair) Hum-Soc
Suzanne Bombard, (Ex-Officio) Human Resources
Vicki Coleman, Clemons

Members not present:

Anne Causey (Ex-Officio), SEL
Erika Day, Clemons
Mandana Hyder, Law

Italicized notes are updates taken during the February MIC meeting.

Welcome back to April Baker.

Black History Month:

February 19, time TBA. Corey Harris event to be tied in with Jazz exhibit in Special Collections. Co-sponsoring with the Black Student Leadership Institute (LaTasha Levy coordinator of the BSLI). Target audience, students and staff. A live WTJU broadcast? Favorably received by MIC. TBA

(MIC meeting, February 9, 2004: Special Collections setting up for this event. $500 from MIC as part of the sponsorship. Space will be limited. MIC: Severyn, Al and Leland to cover the door)
Monday, February 23, 2-3:30 p.m., Clemons 201. Tentative title of the program: 50 Years Since Brown vs. Board: Student Research Perspectives.
At this time Vicki is waiting to hear from the Carter G. Woodson Institute about co-sponsorship with the Library and, provide the name of a Faculty member to moderate. Guest panelists for this event include Ms. Veronica Cooper (4th Year Student) and Mr. Gerard Robinson (Doctoral Student). Dr. Mildred Robinson, the UVA Law School’s Henry L. and Grace Doherty Charitable Foundation Professor of Law to moderate.
The program agenda includes: Introduction, Video excerpt “The Rise and fall of Jim Crow”, Student research topics, Q & A, Conclusion and Reception to follow
Suzanne and Brenda to shop for Jefferson Cups. They will be engraved to commemorate the date they participated in the Library event. (Jefferson cups and gift certificates purchased for the Veronica and Gerards; pottery and gift certificate was purchased for Dr. Robinson)
Exhibits in various Libraries will be up during the Month with the theme based on the Brown vs. Board of Education decision. Education, Special Collections, Government Documents, Fine Arts and Law will highlight materials from their collections.
Erin and Heidi to work on a brochure and spotlight announcements.
Refreshments to be arranged by? (Vicki and Suzanne coordinated the refreshments for the reception that followed)

Friday, March 12th Bus trip to Washington D.C. The places scheduled to visit are:

7:30 pickup at U-Hall parking lots
a second pickup point TBA
10 a.m. special tour and presentation at the Mary McCleod Bethune Council House.
1:30 p.m. The Kreeger Museum. The Kreeger Museum wants a donation of $8 per person.
1-1 ½ hour to be spent in Georgetown (if time allows)
4:30 – 4:45 p.m. return for Charlottesville

The bus will cost $685 for the day. The charge to individuals going, $15 each. Meals are on your own.

Tuesday, March 23rd 3-4:30 p.m., Clemons 407. Martin Pretchel event:

(changed to Wednesday, March 24th, 3-4:30 p.m. in Clemons 407 (the room reserved from 2:30 – 5 p.m.). Mr. Pretchel will read or talk about a topic we’ve selected. (Topic: Students, “retaining their diversity while remembering their own sense of place in the daily sacred through the search for the Indigenous Soul” from MIC meeting 1/12/04.) Refreshments to be served – volunteers needed to coordinate. ($1,000 from Training funds and $500 from MIC funds)
Also, Mr Pretchel will be giving a Keynote address – date to be clarified, but at 7 p.m. in Room 202 Rouss Hall.

(submitted by Brenda Bikos)

March 8, 2004

Members present: Al, April, Brenda, Colette, Erin, Heidi, Leland, Severyn,
Suzanne, Vicki, Yolanda

Members not present: Erika, Sachiko

Friday, March 12th Bus trip to Washington D.C.

Twenty-two Library Staff will be going. Last minute sign-ups with money may come along. Meet at the West Side of U-Hall for 7:30 a.m. pick-up. Menus to be distributed so that people can think about where they would like to go for lunch. Erin and Heidi will document the event in photographs. Sara Lee Barnes is coordinating drinks and snacks to go along on the trip. Suggestion for future trips: one scheduled event and the rest of the time for independent exploration.

Wednesday, March 24. Martin Prechtel …

will be speaking to the University Community on retaining diversity and finding your sense of place, 3 p.m. in Clemons Room 201. Contact (???) to help set up the room for the event. Refreshments to be served.
The Toe Bone and the Tooth: Story as Cultural Medicine - the keynote address, 7-9 p.m. Rouss Hall Room 202. Open to the Public.
For more information about Prechtel, search on google.com OR, take a look at: www.floweringmountain.com

Website

When she is informed about them, Erin adds events and links to the MIC website.

Search Committees – Library Staff and Faculty openings:

MIC representation on each Search Committee. It was suggested that a set of guidelines might be established so that MIC members have an idea as to what might be asked and observed of the candidates.

Future event, August 2004

Carlos Eire, Irish Cuban author will be at UVa. Would MIC be interested in having him talk about his latest book “Waiting for Snow in Havana” reflecting on his childhood in Cuba up until Castro took over … See a collection of reviews at the Barnes and Noble website.

Another future event:

R.K. Ramazani has accepted an invitation by MIC to speak about his upcoming book regarding Iranian Foreign policy from a cultural perspective. Location, date, time TBA.

Monthly Multicults Brown Bag Lunch and Discussion:

We meet once a month to get the current and historical multicultural issues out there. Suzanne moderates. She would welcome topic ideas from all participants.

Other:

It was suggested to include multicultural events (at UVa and in the Communities) in the Library Employee Guidebook.
Also, new officers for MIC will be elected in July.

(submitted by Brenda Bikos)

April 12, 2004

Members present: Heidi, Severyn, Colette, Al, Yolanda, Brenda, April, Erin, Sachiko, Vicki
Members not present: Leland, Erika
May meeting: working budget meeting to look at the past Year’s events 2003-2004 in preparation for the next. This includes co-sponsored events, orientations, day trips for Library Staff …

March 12th Day trip to Washington D.C. was well received. An annual event?

Other events to be discussed and planned for in May include:
- August 25 Carlos Eire. Topic to be decided.
- October: Professor Gelsy Verna, University of Wisconsin Art Department. Race relations and social issues are her focus when presenting her perspectives in the Caribbean Arts.
- November A talk given by Professor R.K. Ramazani. His topic will center on his book (and research) “Iranian Foreign Policy from a Cultural Perspective”. Would this also include bringing in other colleagues presenting various perspectives about this topic? (Open to Students)
Candidates for Faculty positions in the Library, especially if they will be in supervisory capacity, will meet with members of MIC as part of the interviewing process. Fine Arts, Clemons and Science and Engineering Libraries are the current locations filling Faculty managed positions. On-going Action
Diversity Team: Report will include the recruiting and retention of Library Staff; Internship training, Cross Cultural Communication training; mentoring possibilities; increasing diversity in the Library Profession. Also, looking at scholarships for Staff to think about going on for an MLS or MIS degree.
- Promoting the Library as career to area High Students and University Students. This could mean setting up booths or tables at various Education and Job Fairs the Community or University put together. On-going Action
- Also, look at bringing in Consultants to facilitate Diversity Workshops for the Library Staff.
Website
- it was suggested that someone on the committee should be the one to maintain the MIC website and keep it up to date with current, future and past events. Doug Chestnut and Gary Barrows have been most helpful with the uploading the information. May need to take action and see if this would be an ongoing service.
- Also it was suggested that a Resources page with links to Multicultural events at the University and in the Community be might be posted there too.

(submitted by Brenda Bikos)

May 20, 2004

Members present: Yolanda, Al, Erin, Leland, Heidi, Colette, Brenda, Severyn, April

Members not present: Sachiko, Erika, Suzanne, Vicki

October 21st: date is set for visiting Artist and Professor, Gelsy Verna from the University of Wisconsin. Sara Lee Barnes will contact the University of Virginia Museum about an exhibit and talk that they might consider sponsoring with MIC. ACTION pending
Civil Rights events: consider making it an on-going process of events. Invite Gary Treadway to a MIC meeting or invite him to become a MIC member – and future participants – with the historical background to help establish a progression of historic events with timely political results in policy making.
Continue to Network in the Library tapping into the full spectrum of Staff with specialized knowledge. Guidelines for the MIC committee members – have they been written down some where? Bylaws? Establish a centralized method of keeping Past Chairs materials together. ACTION on-going
Trip possibilities: Heidi to investigate other day trip possibilities. ACTION on-going
Budget proposals for MIC Programs 2004-2005:

ESTIMATES from 2003-2004 (increases included)

Speakers (honorariums, fees, travel, gifts) 3,000
Catering 600
Conferences 1,000
Publicity (posters, flyers, etc.) 100
Minority Career Day 300
Staff Training 300
Bus trip to D.C. 800

TOTAL 6,100
- Reflections on the Year’s money spent included $500 for Corey Harris event, $500 for the Martin Pretchel event and $500 for the bus to Washington D.C. (included in the programming amounts listed above)
- Leland and others??? to attend the session for budget submissions and presentations on Monday, May 24. ACTION pending
Members coming off the committee during the Summer: Colette, Sachiko, Severyn and Vicki.
Nominations for MIC Executive Officers 2004-2005:
- For Chair: Leland Deeds, nominated by April Baker and seconded by Heidi Dodson
- For Treasurer: Heidi Dodson, nominated by April Baker and seconded by Colette Turner
- For Secretary: Erin Stalberg, nominated by April Baker and seconded by Colette Turner

(submitted by Brenda Bikos)

June14, 2004

Present: April Baker, Severyn Hanusz, Brenda Bikos, Leland Deeds, Heidi Dodson, Erin Stalberg, Vicki Coleman, Colette Turner, Sachiko Iwabuchi, Mary Prendergast, Al Napier, Suzanne Bombard, Doug Moseley, Sara Lee Barnes

Change of officers:

With this meeting, April Baker and Severyn Hanusz stepped down as Co-Chairs; Brenda Bikos stepped down as Secretary; and Erika Day stepped down as Treasurer.
April and Severyn reflected on their year as officers and thanked the Committee for their hard work.
New officers:
Leland Deeds: Chair.
Heidi Dodson: Treasurer
Erin Stalberg: Secretary

Carlos Eire

Doug Moseley reported on progress for the Carlos Eire visit.
Date: August 25, 2004. The target audience for this event is the Library staff.
Eire will also be speaking at the Miller Center on August 24th. This event is open to the public.
We will aim for a 2:00 event with book-signing after.
The Committee discussed options for where to hold the event. We would optimally like the lecture and book-signing to be all in one place and be centered in a University Library facility. First choice is SEL; second choice is the Fine Arts Library. Heidi will check on availability of SEL [Update: SEL would be happy to host the event].
Doug will contact the Provost's Office and the Office of the Latin American Dean to help with publicity for the event.
April reported that Communications is willing to take over MIC publicity. All materials need to be to Charlotte with at least one month lead time. Obviously, the more lead time, the better.
Doug will check with Eire regarding lecture title and substance. Erin noted that the National Book Foundation Website has the text of Eire's acceptance speech where he talked about Cubans imprisoned for building and supporting libraries.

Leonard Robinson, Jr.

Sara Lee Barnes reported that Leonard Robinson, Jr., President and CEO of The Africa Society of The National Summit on Africa, will be given office space in the Harrison Institute. ( http://www.africasummit.org/about/robinsonbio.html )
The Harrison Institute, Sara Lee explained, will be the programmatic part of the Albert Small Special Collections Library. It will support visiting scholars who will then be available for lectures and programming for the community.
The Provost's Office is bringing in Robinson. We don't know yet what he will be working on during his year at UVa, but he will be available for programming in the spring.

R.K. Ramazani

Dr. Ramazani is a retired faculty member and is working on a new book. He is locally very popular and this event could draw a sizable crowd.
The new Special Collections auditorium would be a nice location to consider. Sara Lee will check on availability.
Date suggestion: November 17th at 7:00. --Leland will follow-up with the speaker.

Gelsy Verna

Date: October 21, 2004 @ 3:00
Suggested location: Fine Arts Library. Brenda will check. Vicki also volunteered Clemons.
April would like this event to be cosponsored with Fine Arts or a Painting Class. She will follow up with faculty there.

Discussion regarding new members

Completing their terms on the Committee are:
- Vicki Coleman
- Colette Turner
- Sachiko Iwabuchi
New members joining the Committee are:
- Kathy Soule
- Mary Prendergast
- Anne Behnam
- Sean Mays
The Committee decided that the official change of membership will always be this June meeting. Any members joining mid-year will complete their 2 years in June.

Webpages and the k:\

April arranged for space on the k:\ to store MIC info. such as the interview questions. Discussion ensued about use of the k:\ v. a password protected area of the MIC website. Erin will pursue password protection on the website.
It was decided that MIC minutes could go up on the website. Erin will do this. [Update: Last year's minutes from Brenda have been added]
Send any other website ideas to Erin or April.

Spring Possibilities

Heidi suggested a program on genealogical research.
Sara Lee suggested a trip to the Richmond Botanical Gardens.

(submitted by Erin Stalberg)

July 21, 2004

Carlos Eire details

August 25, 2004, 2:00-4:00
SEL Reading Room.
Book signing and refreshments in Mural Hall after the lecture.
Catering by Harvest Moon.
Wayne at the bookstore will provide books.
Leland will meet with Charlotte for publicity.
Doug is talking with the Religion and History departments, the Dean of Latino Affairs and the Provost’s Office about co-sponsoring.

Dr. Ramanzani details

November 17, 2004
Sarah Lee is trying to get the Harrison/Small Auditorium.
Leland still waiting for confirmation from Dr. Ramanzani.

Other programming ideas

Steven Fullwood, Arcivist at the Black Gay and Lesbian Archive Project at the Schomburg Center for Research in Black Culture.
- For Pride Week (this October or next spring)
- He would cost $500 honorarium plus travel.
- Location idea: Diversity Center @ Newcomb.
- Possible co-sponsorship with the Minority Rights Coalition and the Queer Student Union.

New Employee Orientation

Scheduled for August 11, 2004.
Discussion tabled because Suzanne was not at this meeting.

Gelsy Verna details

October 21, 2004, 3:00 pm.
April and Brenda are working on space at Fine Arts.
April is getting a program title from Gelsy.

Cultural Resources on the MIC web pages

This was a planning day recommendation that Yolanda would like the committee to undertake.
Heidi volunteered to work on this.

Cultural Awareness Training

Yolanda is considering staff-wide cultural awareness training.
She would like the MIC to go through the “Getting Beyond Getting Along” workshop offered by EOP and provide feedback.

(submitted by Erin Stalberg)

August 18, 2004

New employee orientation

Leland attended (August 11) and spoke to the group.
While there, he spoke with Liz Gushee, from Fine Arts, who would like to join the committee. All attended agreed to invite her to join.

Carlos Eire details

Location, food, book-signing are all arranged for.
Charlotte’s group is doing the publicity. Flyers will be in the libraries this week; on the Corner over the weekend.
Notices are going into the Hook, C-Ville, and the UVa calendar; it is also in Stall Talk.
Suzanne will stay in Mural Hall and monitor the food during the lecture.
Suzanne/Leland will put the event on everyone’s CorpTime.
Leland will email libstaff and the HumSoc lists.

Career Day details

October 19, 2004 at the Omni.
The MIC will have a table; the target audience is rising 4th years, recent graduates and those in grad school.
April, Heidi, and Kathy volunteered to work on the display. Marcy Quintos currently has the display mount board.
Leland will look at the schedule and solicit volunteers to work the table.

Gelsy Verna details

October 21, 2004, 3:00-5:00
Location: 301 Wilson Hall, an ITC supported classroom.
Leland will check with Marie on arranging airfare.

Dr. Ramanzani details

November 17, 2004
The Harrison/Small Auditorium has been confirmed.
Targeting an early evening timeslot.

Other programming ideas

Steven Fullwood, Archivist at the Black Gay and Lesbian Archive Project at the Schomburg Center for Research in Black Culture
Nicholas Patler – book on Civil Rights and the Wilson administration – possibly for February?
Genealogy program
- Heidi talked to Jean Cooper. Jean would be happy to work with us on this, but it must be scheduled after her trip to Egypt!
April is interested in partnering with Sustained Dialogue. Erin said she would forward the address to join the diversity-pro email list (https://list.mail.virginia.edu/mailman/listinfo/diversity-pro)
April is going to Karin’s open door session to discuss having a voter registration table in Alderman.

An exhibit of April’s artwork is on display at the Fine Arts Library. Go look!!

(submitted by Erin Stalberg)

September 24, 2004

Present: Leland Deeds, April Baker, Yolanda Cooper, Al Napier, Mary Prendergast, Suzanne Bombard, Heidi Deeds, Erin Stalberg

Old minutes

July and August minutes were distributed. Please send Erin any changes ASAP.

Gelsey Verna details

October 21, 2004 – 3:30
Leland has taken care of her airfare.
Room reserved – Wilson 301
The website has been updated.
Leland will meet with Tracy for publicity.
April will meet Gelsy and the ITC representative in the room.
There shouldn't be any other setup.
April will take care of food.
Two evening classes have been contacted and will attend.
April will email diversity-pro list & the art department list.

Project group for calendar

Leland would like a subcommittee of 3 people to look at constructing an MIC calendar.
To assist in planning for smaller activities.
For use on publication materials, bookmarks, displays.
Leland will email the full group and send out an example from other universities.

Project group for print materials

Leland would like a subcommittee of 3 people to review our print materials, primarily our brochure & possibly educational posters.
To investigate cost & logistics.
Leland will email the full group and send out examples.

Listserv & committee account

The old brochure looks like we have a MIC account, but Leland believes it was just an alias for Anne Causey.
Leland would like an MIC account for which ownership will pass from Chair-to-Chair. Leland will pursue.
Erin also suggested a Library diversity listserv to announce events around the community, discussions of interest, a place to solicit volunteers, etc. We could then draw on the support of past MIC members, the staff who attend Suzanne's brown bags, and anyone else how would be interested.

New employee lunch

MIC volunteers will take new hires to lunch.
Open to all new hired employees.

Co-sponsoring of Rolena Adorno visit (Leland)

The MIC has been asked to co-sponsor a lecture on October 15 with the Department of Spanish & Portuguese, and many others.
Title: “19 th Century Origins of Hispanism in the United States and its Legacies.”
They have asked us to help with publicity or for the $200 room charge for the Harrison/Small Auditorium. Yolanda will see if we can get the room free since, if we decide to co-sponsor, it would be a Library event. Leland already talked to Ellie Goodman but Yolanda will follow-up.

Discussion regarding the Amey Adkins incident

April provided links to information about hate crimes in higher education and worried that people don't really know what hate crimes are. The group discussed these events and the UVa response.
Programming ideas:

Hate crimes, with a professor from the Law school? Psychology? Black Student Alliance ? Panel?
A discussion of what happened? What should have been the better UVa response?
Send out the links, etc. (April's doc.) to lib-staff?
Suzanne's brown bag lunch?

April & Leland will work on a lib-staff email (including the links) and Suzanne will schedule a lunch discussion for the middle/end of next week.

(submitted by Erin Stalberg)

November 9 , 2004

Ramanzani, 11/17 update

Ramanzani cancelled this event due to a conflict in his schedule.
Erin will remove the promo from the MIC website.

Tanglefoot, ~12/6

Leland proposed we bring in the musical group: http://www.tanglefootmusic.com/
The group agreed with the idea and Leland will work on arrangements.
[Note: after the meeting, it was determined that a proper room could not be secured on such short notice. The MIC then decided to sponsor Claudia Ford for a lecture and reading from her book: Why : do I scream at God for the rape of babies. April will work on the details.]?

Nick Patler (Feb) update

Reading and booksigning from his new work: Jim Crow and the Wilson administration : protesting federal segregation in the early twentieth century.
CSPAN-TV is interested in broadcasting the event.
Leland is working on details (there will possibly be a panel of speakers).

Fullwood (3/25-3/26) update

Archivist at the Black Gay and Lesbian Archive Project at the Schomburg Center for Research in Black Culture
Leland has secured the Kaleidoscope Diversity Center in Newcomb.

Budget update

Flyers were $250 for the Carlos Eire event, food was $600. Leland will check to make sure that Gelsey Verna was reimbursed.

Career Day report

Leland, Kathy, Marie, and Erin staffed a booth for Career Day at the Omni.
Marie (who was the only one who had done this previously), reported that there seemed to be more traffic this year, but otherwise it is difficult since we can’t actively recruit and interview at the Fair.
The standard display is too student-focused. We should modify it to show staff activities.

Event ideas for April

Poetry (April)
Geneology (Heidi)
Should we do the bus trip again? Idea: to the American Indian Museum.

Budget changes & new member dates

The overall budget submission calendar has changed. Leland will touch base with Yolanda about what that means for the MIC.
Communications doesn’t really have time to do publicity for us. Last year, we were not budgeted $$ for flyers, because the Library Allocations Committee believed that should come out of the Communications budget. But, if Communications is too understaffed and we are doing our own flyers, we need to make sure we get money to cover those costs in next fiscal year.
Leland is concerned about the new member cycle and wants to ensure that the MIC officers are not changing in the midst of the budget request cycle.
Erin believes that the MIC webmaster should be an ex-officio position to guarantee continuity for the website. The last MIC website died because officers rotate so frequently. The website got lost in the transition.
We have committee members who are frequently absent from the monthly meetings.
Leland suggests we re-write our by-laws to address these issues.

Subgroups

The subgroups -- print materials & calendar (educational moments) – are meeting.

Open Floor

Erin reported that 35 people so far have joined our new lib-diversity listserv. Leland will send out a welcome message.

(submitted by Erin Stalberg)

January 13, 2005

Present: Leland Deeds, Al Napier, Mary Prendergast, Suzanne Bombard, Heidi Dodson, Erin Stalberg, Anne Benham, Liz Gushee, Brenda Bilkos

Vote on a new member

Sean Mays left UVa, resigning his MIC position, and Matt Ball, Outreach Librarian at Clemons Library is interested in replacing him. The group voted to appoint him and Leland will invite him to the next meeting.

Budget update

We are not quite 50% through the budget. Leland has been working with Milly to correct PTEO issues. If you have outstanding receipts, contact Leland.

Update on the Nick Patler event for Feb

Leland booked Harrison/Small for Wednesday, February 23 rd for the lecture/booksigning. Patler also suggested we get Peggy Trotter, the granddaughter of the subject of his book & freedom rider during the 60's. Unfortunately, she can only do a Saturday event. The MIC decided not to go with a Saturday, due to potential problems with attendance, and rather stay with the original date. Patler also would like us to invite CSPAN Book-TV. Leland will pursue with Madelyn Wessel and others.

Possible situational diversity training

Yolanda is interested in bringing in the Cornell Interactive Theatre Ensemble. Leland distributed information on them and the group discussed this possibility. Everyone agreed this program looked very interesting and should be pursued.
$$ would come out of Yolanda's budget or in cooperation with the MIC.
Anne recommends Anna Deavere Smith, who is on the faculty at Harvard. Smith also does a theatre diversity experience. Anne will investigate costs.

Other outstanding event ideas

Film series relating to themes of diversity. Anne will e-mail the group a list of film titles; send any comments or additions.
Panel of Muslim students speaking about their experiences at UVa. Anne will pursue.
Reschedule professor Ramazani possibly for April.
We were hoping for Tanglefoot for May, but getting an adequate room may still prove too difficult. Maybe a future programming idea.
Genealogy (Heidi) – possibly bring is several speakers, on African American genealogical research, Native American, etc. If we brought in speakers from local organizations (ie. the local chapter of the NAACP), this could also serve to highlight research resources available locally (Albemarle Historical Society, Library of Virginia, etc.)
Gregorio Pedroza, bilingual storyteller (Spanish/English). Recommended by George Crafts. It was suggested that we bring him in for National Hispanic Heritage Month in September, but we probably need to act fast. Looking to be about $4,000; we can probably get co-sponsorship.
Panel with individuals involved with last semesters' “zero tolerance” initiative after Amey Atkin's incident. Leland will pursue for a February/early March date.
3 rd Annual South Asian film festival – looking for co-sponsorship (i.e. money). Maybe we could pick up public performance rights for showing the films, @$400-500. Leland will check to see if we own these films at the RMC.

Volunteers for new employee lunch project

Planning day initiative. When new employees start, members of the committee will take them to lunch. It was also suggested that we make this part of the New Employee Orientation and have lunch after, either catered or out.
Al reported that we hired 31 new faculty/staff last year.
Leland will discuss the new employee lunch idea with Marie and Suzanne to figure out the best forum and get some names and numbers for the next new employee orientation.

Diversity and local resources sub-group.

Heidi will spearhead.

(submitted by Erin Stalberg)

March 17, 2005

Present: Heidi Dodson, Al Napier, Liz Gushee, Brenda Bikos, April Baker, Anne Benham, Erin Stalberg, Mary Prendergast, Leland Deeds, Matt Ball

Budget (Leland)

The budget was submitted on March 15 th .. Dates have not yet been announced for the Library Allocations Committee. The MIC requested $13,200 – which is a little higher than last year ($10,000)
The Cornell Interactive Theater Ensemble will come out of Yolanda's budget or Suzanne's training budget

Steven Fullwood (Matt)

Next Friday, March 25 th
10:30 in Clemons 407 for Library staff
3:30 in Kaleidoscope (Newcomb Hall) open to UVa community
Matt will do airport pickups/dropoffs
Volunteers for Friday lunch: Matt, Heidi
Volunteers for Friday dinner: Leland, Anne, Liz
Matt has created a flyer and will get info. to the University Web calendar, the Connections newsletter, Library Spotlight, and libstaff email.
Digital has a digital camera.
Food (Heidi will help)

Muslim Student Panel (Anne)

2 women / 2 men
2 grad students (from Turkey ) / 2 undergrads (US born)
Sajaad will introduce the panel
3 rd floor back areas, mid-afternoon. April 14 th @ 3:00
Informal 10 minutes presentation about their experiences being Muslim at UVa with 15 minutes question/answer
April will do flyer.
Leland will get info. on student listservs (Leland)
Heidi has info. on the Religious studies listserv from the Carlos Eire event.
Anne will pursue a Politics department listerv.
Anne will talk to Judy about setup & chairs
Food (Heidi will help)

Pedroza (Brenda)

Wednesday, September 28th
Three 45 minutes sessions in both Spanish/English (2 folklore and one creative writing)
Suggestion: talk to Rachel Saury & John Alexander.
The staff presentation will be in Harrison/Small at 2:00 with a book & CD signing

Genealogy event (Heidi)

October
Tony Burrows – how to begin tracing your roots (African American)
Day-long event with several sessions
There will likely be community interest and we can showcase our resources
One session about Virginia : Liz knows people in Richmond for Heidi to contact.
Suggestion: talk to: Barbie Selby, Donna Tolson, & Jared Loewenstein

Open Floor

Publications subcommittee

Leland wants money spent out of this year's budget – bookmark. Subcommittee will meet again soon.

All call for volunteers & elections – next meeting.

Rolling off:

Erin

Heidi

Leland

Brenda

April

Continuing:

Matt

Mary

Anne

Liz

Kathy

(submitted by Erin Stalberg)

April 21, 2005

Present: Leland Deeds, Kathy Soule, Mary Prendergast, Erin Stalberg, Al Napier, Brenda Bikos, Liz Gushee, Yolanda Cooper, Suzanne Bombard, April Baker

New MIC brochure [Liz, April & Brenda]

Will be doing bookmarks instead. Brochure information gets out of date too quickly.
April created 3 designs for the front. The back of each bookmark will have the same text.
The group voted to use 2 and made some changes to the text.
April & Liz will make the changes and redistribute.

Out going members, apply new guidelines?

Current board members can stay another year if they like (as a transition to the new structure)
Brenda will do Pedroza event, but will otherwise roll off.
Heidi is rolling off.
Leland is rolling off.
April is rolling off (and leaving the Library!)
Erin is willing to continue the website if needed, but is happy to turn it over to a new member if someone else is interested.

Elect offices [secretary, chair-elect and chair]

Mary is running for secretary
No one immediately accepted a nomination for Chair. April nominated Leland to be re-elected for Chair.

Self appoint into task groups or set up adhoc.

We still need:

2 Training Task members
2 Publications Task members

Liz?
Kathy

1 Website Task member (Erin?)
3 Programming Task members

Email for volunteers

Reviewed last year's all call
A suggestion was made to add examples of programming
Leland will revise & send back out
Will go out to lib-all (to get Law & HS) also beginning of May

Email for desired events

Request for contacts if they know people who would be good presenters.
Will go out to lib-all to get Law & HS also beginning of May

Priorities for next year: hiring process & linkage w/ DT & DPro

Look to improve our ½ time with the interview candidates.
Support for MIC representatives on search committees.
The candidates often ask “if I get this position, what does the MIC do for me?” – what's our answer?
Consistent, stable link with Diversity Team
Relationship with DiversityPro

(submitted by Erin Stalberg)

May 20, 2005

Present: Leland Deeds, Al Napier, Brenda Bikos, Mary Prendergast, Yolanda Cooper, Suzanne Bombard, Erin Stalberg, Kathy Soule

Draft emails

Volunteers (to go out next week). Minor edits were suggested.
Request for programming ideas (to go out mid-June)

Hoke is putting together a committee for Event programming to coordinate event planning throughout the Library (and especially time & space). Members include:

Representation from the MIC (currently Leland)
Outreach librarians for Clemons & SEL
Representation from Harrison/Small
Charlotte

Tanglefoot (Mary) -- http://www.tanglefootmusic.com/

The event will be April 27, 2006
Harrison/Small auditorium
3:00-5:00

Diversity Team Mentoring Program (Al)

To be announced soon
Structured program
Open to all library employees

(submitted by Erin Stalberg)