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Image Collections Help

• Searching
• Advanced Search
• Viewing Search Results
• Tools & Actions Menus
• Collectus

Authentication: Many items in the Digital Collections are restricted to the UVa community - users must be on Grounds, or authenticated through UVa Anywhere.

Recommended Minimum Browser Versions: (Some features may not work on other browsers or versions)

• Windows XP or 2000: Internet Explorer 6.0, Netscape 7.2, Mozilla 1.7, or Firefox 1.0.
• Macintosh OS X: Firefox 1.5.

Basic Search

• Enter a single word or an exact phrase into the search box.
• Do not enter phrases in quotation marks.
• Ignore all punctuation, e.g., "Carr's" will be searched as "Carrs".
• The search is not case sensitive; proper upper and lower case are not necessary.
• The default search type is right truncation. A search for "hen" will return hits that include "hen" "Henrietta" and "Henry" in the indexed fields.
• To turn off right truncation, type a period at the end of the search term. (ex. "hen.") This will return only those records with an exact match of the search term in the indexed fields.

Advanced Search

• Enter a single word or an exact phrase into the search box.
• Do not enter phrases in quotation marks.
• Ignore all punctuation, e.g., "Carr's" will be searched as "Carrs".
• The search is not case sensitive; proper upper and lower case are not necessary.
• The default search type is right truncation. A search for "hen" will return hits that include "hen" "Henrietta" and "Henry" in the indexed metadata fields.
• To turn off right truncation, type a period at the end of the search term. (ex. "hen.") This will return only those records with an exact match of the search term in the indexed fields.
• Use the default "anywhere" to search across all categories of data, or use the drop-down box to select a specific data category to search:
  • title: The actual title for the image content, including any alternate titles.
  • name: The name(s) of individuals or organizations that bear some important relationship to the image content, i.e. painter, architect, museum.
  • subject: Topic of the image content or words related to significant associations of people, events, or other contextual information.
  • culture: A culture of origin or context for the image content, i.e., French, Sioux.
  • description: Descriptive text, notes, remarks, or comments about the image content.
  • date created or changed: Dates associated with the creation of the image content, i.e. the publication date of a book or the creation date of a sculpture. You may enter four digit dates or a string, i.e. 8th century.
  • Date coverage: Dates represented by the image content, i.e. a painting depicting an 8th century event or a book about 18th century history. You may enter four digit dates or a string, i.e. 8th century.
  • place created or housed: A physical location associated with the image content, i.e. the location of a building, or the repository housing a painting.
  • Place coverage: A physical location represented by the content, i.e. the representation of Athens within a painting.
  • physical description: The physical dimensions or the medium of the image content, i.e. bronze, oil, watercolor.
  • style: A style or period associated with the image content, i.e. Baroque, Art Deco
    
• You may also combine up to three searches by selecting the functions "and" (must include) or "or" (either/or) to further broaden or narrow your query.
• You may limit the scope of your search to any of the identified sub-collections, such as the UCLA Fowler Museum of Cultural History or Jefferson Country architecture. The default will search all collections.
• It is not necessary use to all the boxes.

Viewing Search Results

There are three options for formatting search results:

• Images and titles - A grid of images and their titles. This is the default format.
• Images only - A grid of images with no titles.
• Titles only - A list of titles for the images found in the search.

Checking or un-checking the "Images" and "Titles" checkboxes will select the format at the time of search. When you are viewing search results, you may change the display format by selecting the labeled tab along the top of the results screen.

Images will be sorted by image title.

Tools & Actions Menu for Working with Images

When you are looking at images or page images retrieved through a search, each image includes a "Tools & Actions" menu. There are four options available under that menu:

• "Get Information" - View the full information about the image, and view that image and any related images. Images on the Full Information screen also include the Tools and Actions menu.
• "Open in ImageViewer" - Open the image in a new window that allows a user to resize an image, change the brightness settings to make an image brighter or darker, change the contrast settings to change the degree of difference between the lightest and darkest elements of the image, and to rotate the image. Click on the image to view the Toolbar. Click again to close the Toolbar.


For ImageViewer troubleshooting, please see the Collectus digital object collector tool page.


• "Add to Collection" - Add the image to a personal collection using the UVa Library's Collectus digital object collector tool. Collectus allows a user to view image or text files that are stored in the digital library and, if desired, to collect references to those files into either an xml or an html file that is stored locally on the user's hard drive, or on a floppy disk. The two parts of Collectus are the Object Collection Window and the ImageViewer (also available from the search results).
  
  The Object Collection Window allows a user to select images from a Search Results or Browse screen and save references to them as a group. The references to these images can be saved to the user's local hard drive, to a floppy drive, or to a mapped network location in an xml file, which can be reopened in Collectus to retrieve the user's saved search results set. The references to these images may also be used to create an HTML web page that is saved to the user's local hard drive, to a floppy drive, or to a mapped network location.
  
  The first time you click on this button, Collectus will be installed onto your computer, and will be automatically updated upon later uses. For Windows, the application will install automatically. For the Macintosh, users will need to double click on the downloaded file (Collector.jnlp) to complete the installation.
  
  NOTE: Collectus and the ImageViewer require that your computer be configured to use Java 2. The ImageViewer will not work with the online Digital Collections and you cannot add images into personal collections using Collectus without the proper Java and browser configuration.
  
  • Windows:
    • Windows XP or Windows 2000 operating system.
    • Java 2, version J2SE 1.4.2 (aka JRE 1.4.2) OR LATER, including Java Web Start (Download and run the free installer from Sun at http://java.sun.com/j2se/1.4.2/download.html -- Click on "Download J2SE JRE."). If your system has earlier versions of Java installed, any earlier versions must be uninstalled and the machine rebooted first before a new installation can take place).
  • Macintosh:
    • Mac OSX 10.4.4 has proven the be the most reliable in supporting the Digital Collections tools.
    • Java 2, version J2SE 1.4.2 (aka JRE 1.4.2) is required. To run this version of Java, OS X 10.3.4 or later is required. According to Apple, All Macintoshes with OS X 10.3.4 or later come with Java 2, version J2SE 1.4.2 (aka JRE 1.4.2) already installed. For improved compatibility, Apple has released their own updaters/installers with varying names for varying versions of the OS.
    • If you have OS X 10.3.4 or later and have NO Java versions on your Macintosh:
      • Download and run the free updater/installer for Java 2, version J2SE 1.4.1 (aka JRE 1.4.1) from Apple at http://docs.info.apple.com/article.html?artnum=120274
    • If you have OS X version 10.3.4 or later and need to UPDATE your Java version to the REQUIRED Java 2, version J2SE 1.4.2 (aka JRE 1.4.2), including Java Web Start:
      • Download and run the free updater/installer from Apple at http://www.apple.com/support/downloads/javaupdate142.html.
    • If you have OS X 10.3.9, Apple has reported that there may be issues with Java that require an update.
      • Download and run the free updater/installer from Apple at http://www.apple.com/support/downloads/javaupdateformacosx1039.html
    • If you have OS X version 10.4 ("Tiger") or higher and want to ensure that you are running the correct version of Java:
      • Java 2, version J2SE 1.4.2 (aka JRE 1.4.2), including Java Web Start (Download and run the free updater/installer from Apple at http://www.apple.com/support/downloads/java131and142release2.html).
        • NOTE: For OS X version 10.4 ("Tiger"), Java 2, version J2SE 5.0 release 1 is available at http://www.apple.com/support/downloads/java2se50release1.htm. This version is NOT required for use of the Digital Library.

  
  For Collectus troubleshooting, please see the Collectus digital object collector tool page.

• "Download Image" - This allows you to download a screen-sized version of the image to your computer. A dialog box will open to allow you to select a location to save the image. You may name your downloaded files whatever you wish, but be sure to include the extension, such as "birdwood_facade.jpg". Many items in the Digital Collections are restricted to the UVa community - users must be on Grounds, or authenticated through UVa Anywhere to download images. Not all images support downloading, as required by some licenses to the University.
• "Get Citation" - This will open a new window that includes a citation that can be used to describe or cite the image, as well as providing two options for URLs that can point directly to the image in the Digital Collections.